Once you have decided to donate to our museum, please fill out our Intention to Donate Form (downloadable PDF) and provide an itemized listing with a brief description of every item e.g. title, timeline, provenance (history). All offers are considered and once a decision is made, the curatorial staff will communicate with every potential donor for further arrangements. Please do not attach any items to this intention to donate form.
FREQUENTLY ASKED QUESTIONS (FAQ)
A Donation Agreement or Deed of Gift is a type of contract outlining the full transfer of ownership from the donor to the museum. It is signed by both the donor and a representative of the museum
Once the Donation Agreement is signed by the donor, curatorial staff will issue an income tax receipt, if so requested. Based on Canada Revenue Agency requirements, the receipt has to reflect the fair market value of donated artefacts. This means that all items have to be appraised by the museum staff and, if necessary, other recognized appraisers. In some cases, the appraisal may be a long process and therefore the income tax receipt delayed.
The decision to display all donated artefacts depends entirely upon the museum’s exhibitions policy, therefore not all items are directed to the showcases.
All donated artifacts are catalogued into the museum’s database and stored in a climate controlled environment. The museum’s collection not on display can be accessed by donors, however arrangements with museum staff is required in advance. In addition, some of the artifacts may be loaned out to accredited institutions as part of the museum’s regular exhibition activity and/or outreach programs.
In general, because of the increased risk of loss or damage, the museum does not lend objects to individuals.
The museum’s collections policy contains a strong directive against the disposal of objects from its collections. However, in exceptional circumstances, the museum may dispose of items, in accordance with the museums Code of Ethics.
By signing the Donation Agreement, you are transferring full ownership of the item from yourself to the museum in perpetuity. If you have any concerns, please contact us before signing.